The 5 Habits of Highly Organized People

In a world where chaos seems to reign supreme, there are some folks who navigate through life with an air of tranquility and orderliness. These highly organized individuals seem to have unlocked the secret to staying on top of their tasks, managing their time effectively, and maintaining harmonious spaces. But what exactly sets them apart? I’ve found in my work that these folks have a few things in common. What do they all do the same?

They all:

  1. Prioritize Planning

Highly organized people understand the power of planning. They don’t leave things to chance; instead, they take the time to plan out their days, weeks, and even months ahead. Whether it’s using digital calendars, planners, or good old-fashioned to-do lists, they make sure every task is accounted for. By setting clear objectives and breaking them down into actionable steps, they pave the way for productivity and success.


  1. Declutter Regularly

One of the fundamental principles of organization is decluttering. Highly organized people know that clutter not only occupies physical space but also mental bandwidth. They make it a habit to regularly declutter their surroundings, be it their workspace, home, or digital devices. By letting go of items they no longer need and organizing what remains, they create serene environments conducive to focus and creativity.

  1. Establish Routines

Routines are the backbone of organization. Highly organized individuals rely on established routines to streamline their daily activities and minimize decision fatigue. Whether it’s a morning ritual to kickstart the day or a bedtime routine to wind down, these habits provide structure and stability. By automating mundane tasks, they free up valuable time and mental energy for more important endeavors.

  1. Utilize Efficient Systems

Organization is not just about tidiness; it’s also about efficiency. Highly organized people leverage effective systems to optimize their workflows and maximize productivity. Whether it’s using project management software to track tasks, implementing a filing system to organize documents, or employing time-blocking techniques to manage their schedules, they’re always on the lookout for ways to work smarter, not harder.


  1. Keep Their Spaces Organized

Organized spaces – both physical and digital – is a critical aspect of maintaining good productivity. Highly organized individuals understand the importance of a well-organized environment in fostering productivity and peace of mind. They apply the same principles of planning, decluttering, establishing routines, utilizing efficient systems, and keeping their spaces organized.Appearances Can be Deceiving - Organizing for functionality - blog post

For instance, they designate specific areas for different activities, ensuring that everything has its place. They invest in storage solutions to keep belongings reasonably organized and easily accessible. They also make it a habit to get items back into their designated homes regularly, preventing clutter from accumulating. Whether it’s filing paper documents into place, labeling and filing digital documents into previously set up folders, or clearing their desk at the end of the day, they take a few minutes to re-establish order in any space so that when tomorrow arrives, they can start the day fresh and with a clear mind!

In conclusion, the habits of highly organized people extend far beyond mere clear spaces; they encompass a holistic approach to managing time, tasks, and spaces. By prioritizing planning, decluttering regularly, establishing routines, utilizing efficient systems, and keeping organized spaces, they navigate through life with grace and efficiency. So, whether you’re striving to become more organized or simply seeking inspiration to enhance your existing systems, adopting these habits can pave the way for a more organized and fulfilling life.

About Lisa Griffith - Professional business organizer and speaker - Griffith Productivity Solutions

About The Author

Lisa Griffith is a speaker and consultant who provides services, both on-site and virtually, to help busy professionals organize their offices, systems and calendars. In addition to business and home office organizing, productivity and time management coaching, she provides workshops & seminars for business and community groups.